How to improve efficiency with a Document Management System?

Companies look forward to increasing their productivity, accomplishing goals, and earning profits. To achieve it, handling business documents and files plays a critical role. When done right with streamlining the process and improving the efficiency of documents, it will enhance success possibilities as improper handling of documents and files leads to loss of critical company information and process deviations.

Documents talk about the organization’s procedures, policies, and processes. But, again, consolidating the paper documents, publishing, reviewing them, tracking their progress, validations, and proving their existences and retrieval when required for inspections is not easy. Moreover, complying with regulations handling paper documents is a hectic job.

Why is Document Management essential?

The FDA (Food and Drug Administration) sends out a Form 483 observation letter seeking evidence of quality processes handled by the organization. If not responded, a Warning Letter is issued, expecting audit-ready documentation proving the quality process.

Note: Form 483 Observation – an inspectional observation highlighting the regulatory violations related to process, equipment, procedure, controls, facility, etc. found during an inspection in an organization

With methods like change control, manufacturing procedures, medical device designing processes flowing in the life sciences industries, an efficient document handling process is necessary to manage documents effectively.

A Document Management System sets the company’s systematic process to support and streamline documents/files management, ensuring quality procedures and practices to help reduce regulatory risks.

iQDMS is an intelligent Document Management System that enables organizations to effectively manage quality documents like SOP’s, change controls, work instructions, manufacturing procedures, audit records, etc. It makes the document handling process easy with configurable metadata fields for generating a document and workflow states to process the document flow required by the organization.

So, let us discuss how to improve document handling efficiency with a Document Management System (DMS).

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